Sample Entry

Note

Sample Entry is only available to users with the Sample Entry permission.

The Sample Entry page is used to create and manage draft samples before they are submitted to the laboratory.

Filters

Use the server-side filter to control which samples are shown:

• Date Sample Taken — filter by date range

• Authority/Group — filter by reporting group

• Sample Status — select one or more statuses (Draft, Submitted, Rejected, Approved)

• Show Archived Samples — include archived samples in the results

Data Columns

Column	Description
Sample ID	Internal identifier
UKFSS Reference	UKFSS system reference
Sampling Officer	Officer who took the sample
Authority Code / Name	The local authority
Office	Authority office
Lab Code / Name	Assigned laboratory
Status	Current sample status
Date Taken	Date the sample was collected
Trading Name	Premises trading name
Food Description	Description of the food sampled
Brand Name	Brand name
Address	Premises address
Authority Reference	Authority’s own reference
Purchase / Analysis Cost	Recorded costs

Creating a New Sample

Click New Sample… to open the sample creation form.

The form collects the following information:

• Sample header — date taken, authority, office, sampling officer

• Premises details — name, address, premises type

• Food details — food type, packaging, durability, condition

• Reason for sampling — recorded justification

• Code of practice — applicable code

• Laboratory — the lab to send the sample to

• Sample officer assignment

All required fields are validated before the sample can be submitted.

Editing a Sample

Click Edit on any row to open the inline edit form for that sample.